Manage staff housing across HR, Finance & Operations — in one platform
Role-based access so HR handles leases, Finance handles billing, and Facilities handles maintenance — all from a single platform, on any device.
- 5 team roles included
- Monthly reports auto-sent
- iOS, Android & Web
Occupancy
24/28
Team members
11
Team roles
Monthly report sent
To Founder inbox · auto
When HR, Finance, and FM all manage housing differently, data breaks
“HR assigned the room, Finance needs the invoice, and the Facilities Manager needs to log a maintenance request — but everyone's working in a different spreadsheet.”
Managing company-provided housing across departments creates data silos. HR has one list. Finance has another. FM has a maintenance log in a third place. None of them match.
The result is reconciliation work every month — and nobody has a live view of what's actually happening.
Bedspace Manager's role-based platform puts HR, Finance, and FM in the same system, each working in their own lane. One source of truth, appropriate access for each function, and monthly reports that go out automatically.
Built for the way corporate accommodation is actually managed
5 team roles — HR, Finance, and Ops all in one account
Founder, Admin, Manager, Finance, and Agent roles each see only what they need. HR creates leases. Finance views billing and reports. Managers log maintenance. No more data shared on WhatsApp groups — everyone works in their own lane from one platform.
Monthly financial reports to your Founder inbox
A detailed Insights PDF and full Transactions Excel export are sent to the Founder inbox automatically every month. Ownership stays informed without asking for reports manually. CFO gets clean numbers. FM gets occupancy data. All automatic.
Multi-building portfolio from one account
Manage staff housing across multiple buildings, blocks, or cities from a single account. Business Atlas shows occupancy and outstanding charges at every level — from company-wide down to individual unit. No separate accounts per building.
Founder role
- All properties & reports
- Billing & subscription
- Team management
Finance role
- View invoices & reports
- Outstanding receivables
- Monthly Insights PDF
Manager role
- Lease management
- Maintenance requests
- Tenant communications
Every team member sees exactly what they need
Bedspace Manager's 5 team roles — Founder, Admin, Manager, Finance, and Agent — give each department access to their function without exposing confidential data to the wrong people.
HR creates and manages employee leases. Finance views billing and receives monthly reports. Facilities logs maintenance. No cross-department confusion, no data leaks, no version-control problems.
- Available on Elite and Teams plans
- Invite team members by email with one click
- Roles can be changed or revoked at any time
- Every action is logged with timestamp and user
Every feature designed for staff accommodation management
Role-based access control
5 roles — Founder, Admin, Manager, Finance, Agent. Each role has specific permissions. Finance cannot modify leases. Agents cannot see financial reports. Founder sees everything. Built for organisational accountability.
Multi-building portfolio management
Organise staff accommodation across buildings, blocks, floors, and units. Business Atlas gives a full hierarchy view with occupancy and receivables at each level. Manage 3 buildings or 30 from the same account.
Monthly financial reports
Monthly Insights PDF (occupancy, income, outstanding, trends) and Transactions Excel (every invoice and payment) sent automatically to the Founder inbox on Elite and Teams plans. No manual export needed.
Flexible billing for staff housing
Calendar billing (1st to month-end) or Custom billing (30-day rolling from move-in). Prorated first invoice for mid-month arrivals. Change accommodation charges across the portfolio without breaking the audit trail.
Maintenance tracking
Staff log maintenance requests through the app. Managers assign to the team and track time to resolution. All history is searchable per unit and per property. Available on Elite and Teams plans.
Bulk employee import via Excel
Onboard a full team of employees from an Excel roster. Assign to units, create leases, and set up billing in one import operation. Ideal when migrating from a legacy system or when a new batch of staff join.
Your whole team operational in five steps
Set up company account
Register your company and country. Currency and time zone auto-configured. Your company name appears on every accommodation invoice.
Add housing properties
Register each staff accommodation building with Google Places. Add blocks, floors, and individual units to match your physical layout.
Configure units
Set room types — private, shared, or dormitory. Configure bed capacity per unit. Define unit-level accommodation charges.
Invite your team
Add team members with their role — Admin, Manager, Finance, or Agent. Each sees only their scope. Invite HR, FM, and Finance in one step.
Onboard employees
Import staff from Excel or add individually. Assign to units and create accommodation leases. Billing and reporting run automatically from day one.
Plans for every size of staff accommodation portfolio
Small employer housing
Managing accommodation for a small team of up to 30 employees. Full platform — invoicing, dashboard, mobile app — for one monthly fee.
Mid-size staff housing
Housing 30–90 staff members across one or more buildings. Portfolio view, automated billing, Excel import.
Multi-team operations
HR, Finance, and FM teams each working in their own role. Maintenance tracking, WhatsApp invoices, monthly reports to ownership.
Large employer portfolios
Hundreds of staff across multiple sites or cities. No lease cap, own WhatsApp number, advanced reports for corporate governance.
Why companies choose Bedspace Manager for staff accommodation
Compared to
Spreadsheets and email chains
Role-based access replaces shared spreadsheets and manual email chains. HR, Finance, and FM work in the same system without version-control problems.
Compared to
Generic property management software
Generic rental tools don't have team roles, company structures, or employer-specific reporting. Staff accommodation management needs organisational accountability built in.
Compared to
Separate tools per department
When HR tracks leases in one system, Finance uses another, and FM uses a third, data gets out of sync. One platform with role-based access eliminates the silos.
Compared to
Manual monthly report compilation
Monthly Insights PDF and Transactions Excel are generated and emailed automatically to the Founder inbox. No manual report assembly — ownership is always current.
Staff accommodation software — common questions
- What is staff accommodation management software?
- Staff accommodation management software helps employers and facilities managers organise, track, and bill for company-provided housing. It replaces spreadsheets and manual processes with a structured platform that supports multiple team roles, automated billing, and financial reporting.
- How do the 5 team roles work?
- The 5 roles are: Founder (full access), Admin (manage everything except billing configuration), Manager (operations and maintenance), Finance (billing and reports only), and Agent (tenant-facing tasks only). Each team member sees only the screens their role allows. You assign roles when you invite someone to the account.
- Can HR manage leases while Finance handles billing separately?
- Yes. That's exactly the design. HR staff with the Admin or Manager role can create and manage leases, move-ins, and move-outs. Finance staff see billing history, outstanding amounts, and receive monthly reports — but cannot modify lease terms. Each department works in their own lane.
- How does the monthly financial report work?
- On Elite and Teams plans, Bedspace Manager automatically generates two documents at the start of each month: a Monthly Insights PDF (occupancy rate, income collected, outstanding charges, trends) and a Transactions Excel export (every invoice, void, and payment for the month). Both are sent directly to the Founder's registered email.
- Can I manage staff accommodation across multiple buildings or cities?
- Yes. Business Atlas organises your portfolio by city, area, building, floor, and unit. All properties are visible from one account. You can see company-wide occupancy at the top level and drill down to an individual staff room.
- Is there a free trial?
- Yes — 14-day free trial with no credit card required. Full platform access including team role setup, property management, and billing. Choose a plan at the end based on your staff housing count.
Ready to give HR, Finance, and FM one platform to work from?
Set up your staff accommodation portfolio and invite your team in under 30 minutes. 14-day free trial — no credit card required.