PG Management Software Built for Paying Guest Owners

Run your entire paying guest business from your phone. Track tenants, collect rent, send branded WhatsApp invoices, and manage occupancy across every PG you own — one property or fifty.

Most PG Owners Still Run Their Business on Paper

If you own a paying guest accommodation, you’ve tried it all. A handwritten register for who paid this month. A WhatsApp group for rent reminders. An Excel sheet that someone messed up last quarter. Each new tenant means a fresh row, a fresh receipt, and another round of “did they pay yet?”

By the time you’re running two or three PGs, the system collapses. Payments slip through. Tenants argue about what they owe. Your evenings disappear into chasing rent instead of growing the business.

Bedspace Manager replaces the notebooks, the WhatsApp groups, and the broken spreadsheets with one clean system — built specifically for how paying guest accommodations actually operate.

Built for the Way Paying Guest Accommodations Actually Work

Not adapted from generic landlord tools. Designed from day one for monthly rent collection, shared rooms, and the way PG tenants prefer to communicate.

Monthly Rent Collection That Just Works

Built for How PGs Bill Choose calendar-month billing (1st to month-end with automatic first-day proration) or custom 30-day cycles from each tenant's move-in date. Recurring monthly invoices generate on their own. Rent changes apply from the next billing cycle without breaking your audit history.

WhatsApp Invoices & Reminders

Reach Tenants Where They Already Are Every invoice goes out as a branded PDF directly to your tenant's WhatsApp. Automated rent reminders land in their chat list, not their ignored inbox. PG owners using WhatsApp invoices typically collect rent days faster than those still relying on email or paper receipts.

Tenant Tracking with Excel Import

Bring Your Existing Tenants in Five Minutes Switch from spreadsheets without losing data. Import your full tenant list via Excel in one upload. Track rent history, security deposits, ID documents, and lease status per tenant — searchable, sortable, and accessible from your phone.

One PG, Many Tenants — Tracked Bed by Bed

A real PG isn’t one tenant, one lease. It’s a building with multiple rooms, each room with multiple beds, each bed with its own tenant and its own rent. Generic property management software wasn’t designed for this — most tools treat your entire PG as a single unit and force you to invent workarounds.

Bedspace Manager handles paying guest accommodation the way it’s actually run. Split each PG into rooms, beds, or partitions. Assign individual tenants to individual beds. Track occupancy at every level — building, room, and bed. Charge each tenant separately on their own monthly cycle. See exactly which beds are filled, which are leaving next month, and which leases are overdue — all in real time.

Everything You Need to Run Your Paying Guest Business

Bed-Level Occupancy Dashboard

See Your Entire Business at a Glance 17 dashboard widgets show income, expenses, net profit, bed-level occupancy, rent forecasts, tenant demographics, lease status, and maintenance summaries. The whole business on one screen — mobile or web.

Recurring Monthly Invoices

Set the Rule Once, Bill Forever Configure recurring invoice rules and let them run. Bill in arrears, current month, or advance — whichever fits your PG's collection cycle. Every invoice arrives as a branded PDF on WhatsApp, automatically.

Tenant Management Built for Volume

Track Every Tenant Without the Spreadsheet Chaos Search and filter by name, room, bed, rent status, or move-in date. Store ID documents and rental history. Excel import for bulk onboarding. Demography summary widget for compliance-ready snapshots.

Maintenance Requests with Time Tracking

Resolve Issues Before They Become Complaints Tenants log maintenance requests. Your team gets notified instantly. Built-in time tracking shows how long each issue takes to resolve. Maintenance summary by type and status keeps everything visible at a portfolio level.

Daily Reminders for Rent and Occupancy

Stay Ahead Without Constant Checking A daily rent reminder shows you what's due today. A daily occupancy reminder flags empty beds. Both arrive automatically — push, WhatsApp, or email — so nothing slips.

Monthly Reports Delivered to Your Inbox

Tax-Ready and Audit-Ready, Every Month At the start of each month, the founder receives two reports by email — an insights PDF and a complete transactions Excel. Whether your accountant uses Tally, QuickBooks, or anything else, your data is ready to hand over.

From First PG to Full Portfolio — In Five Steps

Step 1 — Set Up Your Business

Add your business name and country. Currency and time zone are configured automatically — INR for India, AED for the UAE, GBP for the UK, USD for the US, or any of 100+ supported countries.

Step 2 — Add Your PGs

Add a single PG or bulk-add multiple at once. Google location autofill captures the exact address, useful for tenant onboarding and Google Maps directions.

Step 3 — Configure Rooms and Beds

Split each PG into rooms, partitions, or shared spaces. Assign single, double, or bunk beds. Set the rent for each bed individually.

Step 4 — Onboard Your Tenants

Add tenants one by one, or upload your full existing list via Excel. Create monthly leases on calendar or custom billing. Record deposits and start dates.

Step 5 — Start Collecting Rent

Invoices generate automatically every month and go straight to your tenants' WhatsApp. Reminders, payment tracking, and monthly reports all run themselves.

Built for Every Size of PG Operator

Solo PG Owners

Running one or two paying guest properties on the side? Start with the Starter plan — up to 30 leases at the lowest price point. Everything you need to replace your notebook system.

Growing PG Brands

Scaling from a few properties to a city-wide presence? The Growth plan supports up to 90 leases with the same full feature set. Most growing PG owners stay on this plan for years.

Multi-PG Operators with Staff

Hired a warden or manager to handle daily collections? The Elite plan adds team roles, tenant WhatsApp integration, and maintenance tracking — built for 5-10 PGs run by a small team.

Large PG Chains

Running 10+ paying guest properties across multiple cities? The Teams plan offers unlimited leases, own-WhatsApp integration, and advanced reporting for the operational complexity of a serious PG chain.

Why PG Owners Switch to Bedspace Manager

Notebooks & Registers vs Bedspace Manager

Real-time tracking, automatic invoices, audit trails, mobile access — no lost records, no illegible handwriting

Excel Spreadsheets vs Bedspace Manager

Bed-level tenant tracking, void-not-delete audit safety, mobile access, no broken formulas

Generic Property Software vs Bedspace Manager

Multi-tenant billing, shared-room support, WhatsApp invoices — features built for PGs, not single-family rentals

Other PG Apps vs Bedspace Manager

Mobile and web parity, 100+ country support, both calendar and custom billing, audit-safe transactions

Frequently Asked Questions

What is PG management software?

PG management software is a digital platform built specifically to help paying guest accommodation owners and operators manage their properties, tenants, rent collection, and daily operations from one system. Modern PG software like Bedspace Manager tracks bed-level occupancy, generates monthly invoices automatically, delivers branded receipts via WhatsApp, and provides real-time visibility into payments, expenses, maintenance, and tenant status.

Does Bedspace Manager work for PG owners outside India?

Yes. The term “paying guest” originated in South Asia, but the model — monthly rentals in shared rooms — exists worldwide. Bedspace Manager works in every country Google Maps supports, with automatic currency and time zone configuration based on the country you select at signup. PG owners use Bedspace Manager across India, the UAE, the UK, Singapore, Malaysia, Pakistan, and beyond.

Can I import my existing tenant list?

Yes. You can bulk-import your entire tenant list via Excel in a single upload. Most PG owners switching from spreadsheets or paper registers have their full tenant data live in Bedspace Manager within 30 minutes.

How do tenants receive their invoices?

Invoices are generated automatically each month as branded PDFs and delivered to your tenants’ WhatsApp numbers. You can also send them by email if you prefer. WhatsApp delivery is the most popular option — tenants pay faster when receipts arrive on a channel they already check throughout the day.

Can different tenants in the same room have different rents?

Yes. Each tenant has their own lease, their own rent amount, their own billing cycle, and their own deposit — even if they share a room with five other tenants. Bedspace Manager was built for exactly this multi-tenant scenario.

What happens if a tenant pays partial rent?

Every payment is recorded against the relevant invoice. Partial payments are tracked, and the system shows the outstanding balance per tenant in real time. Voided or refunded transactions remain in the audit trail but are excluded from financial totals — keeping your books accurate and your records intact.

How much does PG management software cost?

Bedspace Manager starts at AED 55 per month (approximately $15 USD) for the Starter plan, which supports up to 30 leases — enough for one or two PGs. Plans scale up to unlimited leases for large operators. Every plan includes a 14-day free trial with no credit card required.

Can my PG manager or warden use the app too?

Yes — on the Elite and Teams plans. You can invite team members with specific roles: Manager, Finance, or Service Agent. Each role has the right level of access. Your warden handles daily operations without seeing your financial data; your accountant manages finances without touching tenant records.

Is there a free trial?

Yes. Every plan includes a 14-day free trial with full access to that tier’s features. No credit card is required to start.

What happens to my data if I cancel?

Your account stays active until the end of your current billing cycle. After cancellation, you have read-only access to your data for four full months before permanent deletion — plenty of time to export records, hand off to an accountant, or change your mind.